One solution, countless use cases.

Discover how Pingen simplifies sending business communication like invoices, contracts, direct mailings, account statements and many more via postal mail.

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Invoice mailing

Boost the impact of your invoices while reducing your efforts. Send them online and have us take care of professional printing and delivery via PostNL.

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Bulk mail

Easily send bulk mailings online and have them delivered physically. Pingen automates the process, even for large volumes.

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Mail merge

Sending mail merge letters usually takes time and effort. With Pingen, just upload your documents online, we’ll handle printing and PostNL delivery.

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Finance

Account statements

Keep clients informed with regular summaries of account balances, transactions, and interest earnings.

Loan & mortgage statements

Inform clients with detailed updates on loan and mortgage balances, rates, and repayment schedules.

Creditcard statements

Send credit card statements by postal mail to boost attention and increase likelihood of timely payment.

Tax return statements

Deliver printed tax return statements by mail to add tangible value and strengthen client loyalty.

Contract and policy updates

Notify clients by postal mail about important changes to contracts, policies or general terms.

KYC Verifications

Leverage postal letters to verify client addresses as part of your Know Your Customer (KYC) procedures.

Application forms

Send application forms by postal mail so clients can complete them without needing a printer.

Reminders

Send automated alerts for due payments or reactivations to avoid late fees and missed deadlines.

And many more

Pingen supports countless other financial use cases and ensures smooth postal communication.

Insurance

Policy documents

Send printed policy documents to your clients to create tangible value, reinforce trust and build loyalty.

Renewal notices

Send physical reminders for upcoming renewals, including premium adjustments and coverage changes.

Premium payment notices

Use letters to ensure clients act on important due dates to reduce missed deadlines and improve cash flow.

Legal or regulatory notices

Notify clients by postal mail of legal or regulatory changes that may impact their coverage.

Claims confirmation

Provide clients with a physical confirmation that their claim has been received and is being processed.

Lapse or cancellation notices

Leverage the high visibility of postal mail to alert clients about policies at risk of lapsing or cancellation.

Policy update notifications

Share important policy updates via postal mail and ensure they capture your clients’ attention.

Annual statements

Send your clients the annual statements by post to ensure they’re noticed, trusted, and easy to archive.

And many more

Pingen also enables a wide range of additional use cases tailored to the needs of insurance providers.

E-commerce

Invoices and reminders

Boost visibility for your invoices and payment reminders by sending them via PostNL.

Promos and discounts

Grab your clients’ attention with personalized mailings that promote sales, discounts, or limited-time offers.

Loyalty program updates

Use mailings to keep members engaged by sharing earned rewards, available points, and upcoming events.

Customer reactivation mailing

Leverage postal letters as part of your customer retention strategy to reach customers who ignore emails.

Dunning letters

Ensure your collections notices receive the utmost attention by sending them via postal mail.

Personalised birthday offers

Delight your customers with a letter offering a special discount on their birthday or account anniversary.

Return instructions & labels

Send clients step-by-step instructions and printed (prepaid) inserts to simplify returns or exchanges.

Customer acquizition mailings

Use postal letters to cut through the noise and attract new customers with targeted direct mailings.

And many more

Pingen is ideal for powering a wide range of e-commerce use cases with automated postal letters.

Real estate

Tenant notices

Send updates about lease renewals, rent increases, maintenance, or policy changes through postal mail.

Rent invoices and reminders

Raise attention for your rent or service charge reminders by sending them as physical letters.

Defect lists

Use postal mail to offer your tenants or contractors printed defects lists for added convenience.

Lease renewals and terminations

Send lease renewal, expiration, or termination notices to tenants automatically by postal mail.

Service notifications

Use postal mail to send notifications of scheduled property maintenance, upgrades, or inspections.

Legal and tax notices

Ensure proper communication of property tax or compliance notices through reliable postal delivery.

Tenant surveys

Send physical feedback forms to collect insights and satisfaction ratings you’re your tenants.

Property management updates

Share printed occupancy overviews, income statements, or other important updates with landlords or investors.

And many more

Also perfect for many additional use case where physical documents provide added value.

Marketing

Direct mail campaigns

Boost brand awareness with targeted promotional letters, ideal when digital channels are overcrowded.

Event invitations

Make events feel special with physical invites for launches, openings, or exclusive client gatherings.

Seasonal promotions

Send holiday letters or New Year’s wishes to stay top-of-mind with clients in a personal way.

Customer loyalty campaigns

Celebrate milestones or birthdays with personalized letters and special offers to strengthen loyalty.

Renewal reminders

Send formal reminders for contract or retainer renewals to ensure ongoing client engagement.

And many more

Perfect for thank-you notes, client surveys, or other personalized marketing needs.

Healthcare

Medical billing and invoices

Send invoices and payment reminders by post to boost visibility and encourage timely payments.

Prescription notifications

Boost awareness of prescription refills or new medications by sending notifications to patients via postal mail.

Insurance claim letters

Provide your clients with printed insurance claim statements to simplify processing and record-keeping.

Health and safety updates

Share important updates on health policies, safety guidelines, or vaccination schedules by postal mail.

Appointment reminders

Send physical reminders about upcoming appointments to increase attendance and reduce no-shows.

And many more

Ideal for any use case where physical letters enhance patient communication and simplify workflows.

Legal

Court filing notifications

Keep clients informed with postal notifications about court dates, filings, and legal proceedings.

Document exchange

Automate the secure delivery of contracts and other important legal documents by postal mail.

Invoices and reminders

Send invoices and payment reminders via postal mail to ensure they stand out and are paid on time.

Legal notices

Use postal mail to ensure timely and legally sound delivery of important notices like cease-and-desist letters.

Hard copies

Automatically send documents via postal mail to provide clients printed documents for review or signature.

And many more

Suited for many more cases where sending documents via postal letter offers added value.

Clubs & organisations

Collect membership fees

Automate postal reminders to members about upcoming renewals and important membership updates.

Event invitations

Send invitations to meetings or special events physically to your members to boost visibility and attendance.

Donation requests

Use physical donation requests to make it simple for supporters to contribute to the cause.

Club newsletters

Keep members up to date with regular newsletters containing club news, upcoming events and announcements.

Volunteer coordination

Communicate calls for volunteers and event participation by post to ensure awareness and engagement.

And many more

Ways to improve communication and streamline processes for your club or organisation.

Pingen is also perfect to:

Replace franking machines

Ditch bulky franking machines and fully digitise your entire outgoing mail process.

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Switch to hybrid mailing

Reduce manual processes and improve flexibility with our digital-first approach.

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Handle output management

Streamline your output management with our scalable, international infrastructure.

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More about Pingen

Returns processing

Fully automated return mail processing with digital notifications.

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Pricing

Transparent pricing with no fixed term contract or monthly subscriptions. Simply pay with IDEAL.

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Integrations

Ready to use integrations to send letters from your existing workflows.

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Payment options:

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